Recruiting: Update to Job Application Steps

Within a Job application business process test case, e.g. External Job Application - Apply Online, Smart gives you the ability to select which steps that the candidate should move forward through. 

Now Smart  has the ability to select a specific security group or worker to process the decision steps in the job application process.

Job Application Steps

Within the 'Job Application Process Order' tab enter each step that you want to move the candidate through using the Step Label Override that has been applied to the step in the definition.

All steps must be included for the job application up to 'Ready for Hire' to complete the job application process and initiate the Hire/Change Job business process. 


Each step within the job application process will be processed by Smart  selecting a worker from those assigned the next step. 

If there are multiple security groups assigned to the 'decision' step in the business process you may want to select a specific security group or a specific worker to move the candidate forward.


Selecting the security group/worker to move the candidate forward (decision steps):

To select a specific security group or worker to process the decision steps in the job application process use the following Job Application Step Order tab:

Within this tab you will first select the worker (or security group) to move the candidate forward and then you will select what step to move the candidate to.

For the worker field you have 2 options:


1. Select the Security Group

The security group must be assigned to the decision step in the individual business process, for example, '

Review Decision' or 'Screen Candidate'. 


Use notation " [Security Group: security group]" to select the security group, for example,  [Security Group: Recruiter]. 
Smart will review the workers assigned to the step and select a worker that has the security group that you have specified


If you have entered a security group that is not assigned to the decision step you will get an error: "Security Group cannot process Decision step", for example:

2. Select the Worker

To select a specific worker to move the candidate forward, you can use either the worker's name - how it is displayed on the screen or the worker's Workday ID, format "{wid: 1234567890}" 

The worker must be in the list of workers assigned to the decision step.


Here is an example of this version of a Job Application Process Order tab with the different options:

Note: You will only need to provide the security group or worker where you want to specifically pick who moves the candidate forward. Where you do not need to you can leave this blank in the template and Smart will select a worker for you.