Personal Data Stored in Smart

Under GDPR, individual users have the right to access (or delete) their personal information. As Smart allows users to upload data templates that may contain personally identifiable information, it is important to clearly identify how this information can be downloaded or removed.

Downloading Personal Data

In order to review the data which has been uploaded to the Smart tenant to verify if personally identifiable information has been uploaded, users can download the data templates.

Users in Smart are able to download any data templates that they have personally uploaded to their Smart tenant as part of a Smart Test Run. Users who have been assigned the role of 'Manager' are able to download any data templates uploaded to their Smart tenant as part of a Smart Test Run.

This can be achieved by clicking the Related Actions button beside a Test Run, selecting Download Test Data, and finally clicking on the generated link in the bottom left-hand corner of the browser window.

Please refer to the download section of the User Guide for further information:

Download Test Data User Guide Article

Deleting Personal Data

If after review, it has been determined that data needs removed, users can delete the templates from the Smart tenant.

Users in Smart are able to delete any Test Runs they have personally created in their Smart tenant. Users who have been assigned the role of 'Manager' are able to delete any Test Runs created in their Smart tenant.

This can be achieved by clicking the Related Actions button beside a Test Run, selecting Delete, and finally confirming the deletion by clicking on the secondary DELETE button where prompted.

Additionally a mass deletion of Test Runs can be achieved by selecting the DELETE TEST RUNS button and selecting the radio buttons beside the Test Runs to be included in the deletion, clicking DELETE SELECTED, and finally confirming the deletion by clicking DELETE.

Please refer to the delete section of the User Guide for further information:

Delete Test Data User Guide Article

Audit Considerations

Depending on auditing procedures, deleting Test Runs may not be compliant with any requirements to retain evidence of testing. Please consider this before removing any Test Runs from your Smart tenant.